This page explains what personal data we collect through this website and our courses, why we collect it, and what you can ask us to do with it.
Who we are
The data controller is AKADIMOS KDVM EPE, Edessis 17, 59132 Veria, Greece. You can reach us at eu@akadimoskek.gr or +30 2331 120342, Monday to Friday, 09:00–17:00 Greek time.
We have not appointed a Data Protection Officer, because the law does not require one for an organisation of our size and activities. Questions about your data go to the address above.
What we collect and why
| Why | What | Legal basis | How long we keep it |
|---|---|---|---|
| Booking request | Name, email, organisation, country, project number, OID, phone, message | Steps before a contract (GDPR Art. 6(1)(b)) | 2 years if no booking follows |
| Course participation and certificate | Name, organisation, attendance, any access or dietary needs you choose to tell us | Contract (Art. 6(1)(b)). Health-related needs only with your consent (Art. 9(2)(a)) | Attendance records and certificates: 5 years. Access and dietary needs: deleted after the course |
| Invoices and payments | Organisation name, address, VAT number, payment records | Legal obligation (Art. 6(1)(c)) | As long as Greek tax law requires |
| Partnership enquiries and EU projects | Name, email, organisation, call and topic | Legitimate interest (Art. 6(1)(f)) | 2 years. Project records: as long as the grant agreement requires (usually five years after the final payment) |
| Contact form | Name, email, organisation, phone, message | Legitimate interest (Art. 6(1)(f)) | 2 years |
| Website visit statistics | Page visited, the site that sent you, country and city, browser and device type. No cookies, and your IP address is not stored | Legitimate interest (Art. 6(1)(f)): knowing which pages are useful | 2 years, then deleted automatically |
| Photos and videos at courses and events | Your image and voice | Consent (Art. 6(1)(a)). You can say no, and change your mind at any time | Until you withdraw consent |
We only ask for what we need. Fields that are not marked as required are optional.
Who sees your data
- The members of our team who handle your request or course.
- Companies that work for us under a data processing agreement, such as our website hosting, email and accounting providers.
- Google, only if you accept analytics cookies, to measure website visits (Google Analytics 4).
- Your sending organisation, for example when we confirm your attendance.
- Partner organisations in an Erasmus+ project proposal, only with your agreement, for example when you join our partner network and a project fits your profile.
- National Agencies and the European Commission, when an EU project requires us to report.
- Public authorities, only when the law requires it.
We never sell your data and we do not use it for advertising.
Data outside the EU
We keep your data in the European Union wherever we can. Some providers, such as Google (the map and, with your consent, analytics), may process data in the United States. They do so under the EU–US Data Privacy Framework or the European Commission’s standard contractual clauses.
Your rights
You can ask us to:
- give you a copy of your data
- correct it
- delete it
- limit how we use it
- stop using it for a purpose based on legitimate interest
- send it to you or another organisation in a common format
- withdraw your consent at any time, without affecting what we did before
Write to eu@akadimoskek.gr. We reply within the time the law sets, normally one month.
If you are not satisfied, you can complain to the Hellenic Data Protection Authority, Kifisias 1–3, 115 23 Athens, www.dpa.gr, or to the authority in your own country.
Cookies
This website uses the cookies it needs to work. Analytics cookies (Google Analytics 4) load only if you click “Accept” in the cookie banner. You can accept or reject with one click, and change your choice at any time from the cookie link at the bottom of the page. We do not use advertising cookies. Basic visit statistics (pages, country, the site that sent you) are counted on our own server, without cookies and without identifying you.
| Cookie | What it does | Type | Duration |
|---|---|---|---|
| Essential cookies | Keep the website working | Essential | Session, or up to 12 months |
| Cookie choice (cookie_notice_accepted) | Remembers whether you accepted or rejected cookies | Essential | 6 months |
| Google Analytics (_ga, _ga_*) | Counts visits and shows which pages are useful, in aggregate | Analytics, only with your consent | Up to 2 years |
The map on our contact page loads from Google Maps only when you click “Show the map”. Until then, nothing is sent to Google.
Children
Our courses are for adult education and school staff. We do not knowingly collect data from children through this website. For our work with children in projects, see our child and adult protection policy.
Changes to this page
We update this page when our practices change.
This page describes our general approach. It is not a contract and does not create obligations beyond those set by law. Questions? Write to eu@akadimoskek.gr.
